For principals, directors & bursars
Stop matching fee payments by hand.
M-Pesa and bank payments post to every learner automatically, with an SMS receipt to the parent.
Fee collection takes over the bursar's office: M-Pesa and bank payments matched by hand, wrong balances and cash leakage. Then comes the report card crunch every term, and parents calling the office for balances and results.
Fees are a school's cash flow and the biggest source of parent complaints. Results are its reputation. Automating both removes the two biggest workloads and the two biggest complaints.
Plans from KES 11,000 / term (indicative)
Fees auto-reconciled
M-Pesa and bank payments matched to each learner, with SMS receipts.
Report cards & analysis
Marks entered once become grades, ranks, report cards and exam analysis.
Parent portal + SMS
Parents check balances and results themselves, and get bulk SMS updates.
How it works
From setup to results.
- Payments arrive by Paybill or bank reference and post to the right learner.
- The learner's statement updates and the parent gets an SMS receipt straight away.
- Teachers enter marks once, or bulk import them.
- Grades, ranks, report cards and exam analysis are generated for you.
- Parents check balances and results in the parent portal.
Everything included
22 features in one system.
- Student registration
- Bulk import
- Class and stream promotion
- Marks entry
- Assessment
- Grading
- Report cards
- Exam analysis
- Fee structures
- Invoicing and statements
- M-Pesa and bank payments
- Expenses and budgets
- Bulk SMS
- Parent portal
- Staff records and payroll
- Attendance (biometric or RFID)
- Library
- Transport
- Boarding
- Stores
- Roles and audit log
- Multi-branch
Why ItsFixed
Built for how you work.
Built in Kenya and M-Pesa native, with CBE and legacy grading. All 22 modules are in one system, backed by local support.
See it working in a free demo with our Nairobi team.
Book a free demoIndicative pricing
| Mid tier, up to 500 learners | KES 11,000 per term about USD 85 |
|---|---|
| Annual subscription | KES 30,000 to 60,000 per year about USD 232 to 464 |
| Lifetime licence (one-off) | KES 1M to 3M about USD 7,740 to 23,220 |
Prices are indicative, not final. Your quote depends on scope, number of users and hosting. For comparison, school systems in Kenya typically cost KES 50,000 to 400,000 a year.
Questions
Frequently asked questions
How much does the school management system cost?
Plans start from KES 11,000 per term for up to 500 learners, or KES 30,000 to 60,000 a year. A one-off lifetime licence costs KES 1M to 3M. These prices are indicative; your quote depends on the number of learners, modules and branches.
Does it handle M-Pesa fee payments?
Yes. M-Pesa and bank payments post to the right learner automatically, statements update, and the parent gets an SMS receipt.
Does it support CBE grading?
Yes. It supports CBE rubrics as well as legacy grading, and generates report cards and exam analysis from marks entered once.
Can we buy it once instead of paying a subscription?
Yes. A one-off lifetime licence is available, as well as termly and annual subscriptions.
